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Stores with a large number of goods and high throughput can find it difficult to do just an online checkout and POS terminal. POS systems will help – this is a ready-made integrated solution for sales automation. We will tell you what it is, what functions it performs and how much it costs.

What is a POS system

What does a POS system consist of?

  • POS computer

  • Software

  • POS monitor

  • Buyer display

  • POS keyboard

  • Receipt printer

  • Fiscal registrar

  • Barcode scanner

  • POS terminal

How much does a POS system cost?

How to choose a POS system

  • Retail Stores

  • Restaurants and cafes

Is it possible to build a POS system by yourself

POS system lifespan

What is a POS system

A POS system is a set of hardware combined by common software. It constitutes a full-fledged checkout area. The task of the POS terminal is to accept payment by credit card. A POS system can do more:

  1. Generate reports on sales – analysis of the work of sellers, seasonality of sales, search for the most popular product, etc. There are ready-made report templates, but you can customize your own.

  2. Control the remains of goods in warehouses – the software stores up-to-date information about goods in the store and in the warehouse. You can set up an automatic order with 10 items: after reaching this amount, the system itself will leave a request for restocking (integration with warehouse balances in 1C is possible).

  3. Calculate a discount – thanks to the software, you can implement a system of discount cards.

  4. Control the work of staff – to start working with the POS system, an employee must be authorized. To do this, he is given a card and a password.

  5. Perform the functions of an online cash register – accounting and dispensing of goods, receiving and issuing money, returning, transmitting fiscal data and printing a receipt.

  6. Serve as a terminal – accepting cashless payments.

  7. Identifying goods by barcode – it is convenient for the cashier so as not to memorize all the nomenclature that the company sells;

  8. Weigh the goods.

Cash register POS system is a “cash register computer” with wide functionality, which depends on the connected equipment. Sometimes the system is called a point of sale.

What does a POS system consist of?

A POS system isn t just a bunch of gadgets plugged into a computer.

The POS system can be modular or monoblock. All devices of the modular POS system can be arranged so that the cashier is comfortable working with it: no need to reach out, reach for something and look for something. With a monoblock device, all devices are enclosed in a single case, so you won t be able to change the location.

The location of the modules depends on the type of landing of the cashier. The most popular solution is frontal, when the cashier sits facing the customer. But sometimes you can find options for the cashier to sit sideways or work while standing.

Let s figure out the components of the POS cash register system.

POS computer

POS computer ATOL NFD10 PRO

It is the heart of the entire POS system, just like a home PC system unit. But unlike a home computer, this machine is designed to work like a cash register. It has reduced power consumption, compact size, well-thought-out cooling – all this is needed so that the POS computer can work for a long time and without interruption.

Fan POS computers are cheaper. They blow out hot air and draw in cold air to cool. But the device breaks down faster, as dust and dirt get into the case along with the air.

Fanless solutions run quieter and last longer.

Software

Without software, the POS system is useless. The checkout program ensures the operation of all trade processes: receiving money, scanning goods, weighing, returning, etc.

The software allows you to keep track of goods and set up discount programs. The program is also responsible for the security of the system – it updates on time, suppresses illegal actions of the cashier and stores data.

Very often users choose 1C software.

POS monitor

Touch POS-monitor ATOL CPOS-15TM

A module that displays all information to the cashier. Monitors are different. The most popular are LCD and touchscreen. With the latter, no POS keyboard is needed.

Buyer display

Buyer display Salepos CPD-324X

Information output device facing the buyer. It displays information about the product, quantity and price. The buyer will see information about the purchase and will not distract the employee with unnecessary questions.

POS keyboard

POS keyboard POSIFLEX KB-600

Each button is designed for specific tasks. Such keyboards, in contrast to office ones, have a high keystroke resource. Each key can withstand about 10-15 million keystrokes.

Some keyboards are equipped with a magnetic card reader. This is used to conduct a discount on a plastic card or to authorize a cashier.

Receipt printer

ATOL RP820 receipt printer

The printer can print coupons, brochures, receipts, letterheads, etc. For example, you can print a discount coupon for your next purchase along with a receipt, as Magnit, Lenta or Pyaterochka do.

Expensive printers allow you to customize the design of the receipt, which is important for cafes, restaurants or luxury stores.

Fiscal registrar

This is a device with a fiscal drive that stores issued receipts and transfers them to the tax office. It is usually integrated with a receipt printer, as the seller is required to provide the buyer with a receipt upon purchase.

Barcode scanner

Image barcode scanner ATOL SB2108 Plus

A scanner is needed to automate trade by reading information from a barcode. Having recognized the item, the system will automatically substitute the price and reduce the quantity of the item in the inventory.

Scanners are different:

  • contact or photo scanners – are cheap, but poorly recognize curved or fuzzy barcodes;

  • laser – more expensive, work well with curved and small barcodes. They are sensitive to shocks and falls, and have a low operating speed;

  • imaging or 2D scanners are the only ones that can read barcodes from alcohol. If you are planning to trade in alcohol, then you cannot do without such a scanner. The code on the product must be scanned and sent to the EGAIS database;

  • multi-plane – stationary scanners, work as quickly as possible, but have a high cost and large size.

POS terminal

POS terminal IngenicolCT250

Module for accepting cashless payments. It can be a full-fledged POS-terminal or a PIN-pad – a portable keyboard with a card reader. We talked about terminals in more detail in our article.

How much does a POS system cost?

The price of a POS system depends on its functionality and connected modules.

One of the inexpensive solutions is EasyPOS Lite. The price rises depending on the configuration. The system includes a 7 ”monitor, display, printer, programmable keyboard with magnetic card reader. The simplest configuration will cost 18,800 rubles.

For more serious cars, prices are much higher. For example, a cash register with a computer, scanner, keyboard, cash drawer, seller s monitor, customer s display, receipt printer, fiscal drive and card reader will cost 139,000 rubles.

There are several large manufacturers of POS systems and modules for them in Russia. You can contact the following companies:

  • ATOL;

  • Posiflex;

  • SHTRIKH-M;

  • Vioteh;

  • SKY-POS;

  • Merkata.




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How to choose a POS system

When choosing a POS system, be guided by:

  • the number of operations per day – the more there are, the more productive you need the system so that it does not freeze and reboot;

  • the need to combine all cash registers into one network – check with the supplier for this option;

  • the need for integration with programs for accounting or warehouse accounting;

  • staff qualifications – we recommend looking for a system with the most understandable interface, so the staff will quickly learn how to use it and make a minimum of mistakes.

When choosing a POS system, your type of activity is also important.

Retail Stores

Stores need a lot of features and modules. And a 2D scanner for ordinary and excisable goods, and scales, and a cash drawer, and a terminal, and a customer display, etc. Do not forget about a magnetic reader, with it you can run a system of discount plastic cards. In-store systems must be consistent throughout the day.

For large stores, the Atol Supermarket or ForPOSt Supermarket models are suitable – they have many functions, a large resource and high prices from 80 thousand rubles. For convenience stores, simpler terminals are suitable: Atol Optima Market or Shtrikh MiniPOS Slim.

Restaurants and cafes

Public catering should first of all pay attention to the software. It must meet the requirements – there is a binding of the order to the table, there is a waiting list for payment, you can drive the customer s address into the check if delivery is planned, etc. The software must support different bonus systems: discount cards, points, etc. protection from water. But scales or a scanner are not needed.

For example, Atol Optima Cafe or Posiflex ForPOSt Waiter Cafe will suit them. Small cafes and bars need small systems. Instead of a POS keyboard, it is better to immediately take a touch monitor.

Is it possible to build a POS system by yourself

You can assemble a POS system yourself. There are three ways to do this:

  1. Buy a POS computer and add the necessary modules to it. For example, a POS computer – ATOL HUB20. The price is 13,500 rubles. You can connect a monitor, scanner, printer, keyboard, customer display to a computer. Such a computer is even suitable for trading in alcohol, as it is equipped with the appropriate software.

  2. Use a smart terminal: connect a scanner, PIN pad and scales to it. Its performance is sufficient for small retail outlets – stalls, cafes, islets in a shopping center, and so on.

  3. Take a regular PC as a basis. But here comes the difficulty with the ports for the modules, their configuration and integration. Plus, office PCs aren t designed for continuous operation, so they won t last that long.

POS system lifespan

On average, such a cash desk has been working for 5–7 years. But in fact, it will become morally obsolete even earlier – in 3-4 years. It is not worth changing the system after four years of use, but also seriously modernizing it. Better to plan on buying a new car. A major upgrade should be carried out only when required by the legislator.

Post Author: Rachel Reinbauer

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