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Inspections in 2021: what to prepare for?

This year, the legislation determined that, when forming a plan for the next year, legal entities, individual entrepreneurs and small businesses will not be included in the inspection plan. Undoubtedly, at first the news pleased most of the companies that operate in the IE regime, however, laws in our country usually do not state that they do not bring profit to the state and would be convenient for entrepreneurs from all sides.

If we delve deeper into the issue, we will see exceptions to the new rule, which are also enshrined at the legislative level. The possibility of scheduled inspection remains in force for individual entrepreneurs in the event that:

  1. The organization is associated with a high risk (hydraulic structures, chemical industry, etc.) or is under government control.
  2. The organization’s activities are related to medicine, precious metals, precious stones, energy supply.
  3. The company was brought to administrative responsibility at least three years ago, etc.

Few organizations doing business online will fall into the category of exceptions, which means that unexpected checks will be waiting for most companies.

Also, from July 1, new requirements for state and municipal control in relation to organizations will be adopted, the appearance of which will be determined by the new 248-FZ. Global control by the state is increasing every year, as evidenced by the introduction of new changes.

Despite the fact that the general picture of inspections will most likely remain the same: the responsibility for carrying out will lie with the same persons (long-familiar inspectors who visit the company every year), the same companies will be inspecting, but the very type of filing of documents will change.

We are increasingly moving towards digital transparency, driven by the need to submit all documents electronically. Together with the spread of remote communication, the new system of work will lead the business to an increase in the volume of transmitted information. Electronic registers will become commonplace for any organization, which means that information about each can be found via the Internet. However, this is still a long way off, so it will take at least several years to rebuild.

One of the problems of introducing new norms will be the fact that from 2021, inspections can be carried out via video and audio communication. And hardly anyone will be able to hide from remote sensing.

Firstly, they can come with such interference at any time, which was previously impossible due to the “planned” inspections: they were warned about them in advance, the owners of the companies received time to prepare, could put their affairs, documents, etc. in order.

Secondly, at the moment, most companies that have switched to remote work cannot cope with the new work organization system. How the executive bodies will conduct an audit of the company is still a mystery.

In 2021, the terms of inspections will be reduced: if earlier the period was 20 days, now it will not exceed 10. It follows that the preparation of reports will have to be carried out even faster, and this is impossible in the absence of competent personnel. Inspection visits, which are scheduled to be implemented in early July, will take just one day, which means you have to be prepared in advance. With the automation of the company’s work, this will become possible.

Thus, the movement towards public registries and electronic document management will become both a challenge and a new business opportunity. Initially, companies will find it difficult to restructure, they will face a phased process of adaptation to the new regulatory system. However, after the necessary adjustments to the process, the activity will return to its normal course, opening up new opportunities for development.

In the case of a competent approach to business, the managing staff will free up a lot of time to perform other tasks, since you no longer have to meet the inspector, conduct a “tour” of the organization with the search for documents and other evidence of law-abiding work. It will be enough to enter the necessary information into the general register on time, from where the state bodies will receive them. At this point, the verification will be completed, without interaction, without corruption crimes.

It is expected that such significant changes will not go unnoticed and unnoticed, especially in the current difficult market conditions. Only companies that:

  • quickly adapted to the changed working conditions;
  • achieved the involvement of personnel in the work of the organization;
  • trained employees in skills that will allow them to work effectively in new circumstances;
  • adjusted management to the extent that it meets the current needs of the authorities;
  • introduced digital technologies into business processes, allowing to create interaction with customers, a system of information transfer and increase sales.

Progress does not stand still, the speedy optimization of business processes is becoming a necessary transformation in order to withstand competitors and wade through the waves of economic fluctuations. Thus, not only the general state of affairs in the organization will change, but also work with government agencies.

Post Author: Rachel Reinbauer

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