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Of course, running the wheels of the company cannot be separated from the Request for Goods. Even though there are many complex communication media nowadays, companies themselves still have to use letters. Why is that? Because the letter has physical evidence, it can be used as evidence at a later date.

Today there are many types of formal company letters – the type of formal letters that companies often use. All letters are used for internal communication and external communication. For external communication, companies usually use this type of business letter.

Definition of a letter of demand for goods

One type of business letter that is often used is a commodity request letter. This letter is sent from one company to another with the aim of asking the seller to deliver certain goods. When viewed from the delivery destination, this cargo request form is no different from the cargo order form.

An example of a letter requesting goods is a letter sent by a buyer to a seller containing an order for certain goods. There are two reasons for the issuance of demand for this commodity, namely on their own accord or in response to previous offers.

In fact, it is not difficult to write a letter requesting goods. But for those who are still confused, hopefully the following sample product request form will be of use to you.

Example of a computer request letter

letter of request for goods

The demand of every company for computer equipment is inevitable. In order to support employee performance and achieve the expected goals, computers have many advantages. For this purpose, if you want to buy a computer equipment, you can write an example of a computer request like the example below.

Ruko Edelwis Permai Blok AB3 No.4 Jl. Raya Wangi (Raya Wangi) Jasmine Tea Km. 3.8 Bandung 670977
Telephone 022 332769 fax. 022 332766 cell phone. 09762467925
Website: Email: [email protected]

Bandung, 1 May 2020

Number: 018 / PTSAA / DINT / 11/2020
Subject: Request for purchase of goods
Attachment: 1 (one) file

Purchasing Director
PT Inovasi Bersama Jaya
Jalan Kayu Putih 3 Raya No. 45-47

With respect,

The undersigned below:

Name: Tiyarman Gulo
Gender: Men
NIP: 8768
Position: Secretary of the Council

It is hereby proposed to purchase goods in the form of 20 computers and a set of projectors to meet the needs and achieve the goals of corporate cooperation. To complete the purchase request for this commodity, we have also attached this letter along with a plan to review target achievement and estimate the costs required.

Therefore, we are writing this letter. Thank you for your attention and cooperation, and for your understanding, thank you.


Tiyarman Gulo

Example of an ATK request letter

Stationery and stationery are items that every department of the company must have. If stationery and stationery are not available, the job may not be able to be carried out in an office or department. If you want to request goods from your boss or the company’s purchasing department, you can write a letter requesting the goods, as shown in the following example.

PT. Eternal fresh essence
Ruko Edelwis Permai Blok AB3 No.4 Jl. Raya Wangi (Raya Wangi) Jasmine Tea Km. 3.8 Bandung 670977
Telephone 022 332769 fax. 022 332766 cell phone. 09762467925
Website: Email: [email protected]

Bandung, 1 May 2020

Number: 104 / DU / PR / 11/2020
Subject: Procurement of Office Stationery

Director of Purchasing Goods
In place

With respect,

Therefore, in connection with the upcoming training activities for all company employees, our human resources department intends to request the purchase of office stationery in the following form:

  1. 10 grids of HVS 80gr paper
  2. A5 notebook 50 sheets 1500 sheets
  3. 40 black pens
  4. 10 2B pencils
  5. 10 HB pencils
  6. Eraser for up to 15 packs of 10 packs

Therefore, an application for the purchase of the item was issued. We attach an estimate of the price of the item. Thank you for your time and attention.

Best regards,

Tiyarman Gulo

Example of a letter requesting school supplies

Schools are educational institutions under the Education Office. Therefore, if the school needs to fulfill various equipment and supplies needed by the school, the school can provide notification of the purchase of goods to the related office (namely the education office).

Department of Education and Culture
SMA NEGERI 1 Bandung City
Jalan Asem Jawa 60, Bandung
telephone. 022-690210 fax. 022-690211

Bandung, 1 May 2020

Number: 104 / DU / PR / 11/2020
Subject: Procurement of Office Stationery

Purchasing department
Bandung City Education Office
Jalan Amanah 3B

With respect,

The undersigned below is the person in charge of SMA Negeri 1 Bandung:

Name: Tiyarman Gulo
NIP: 87345835
Position: Principal of SMA Negeri 1 Bandung

I intend to apply for a purchase of goods in the following form:

  1. There are 60 student desks
  2. The rest seats 120 people
  3. Big white board, 4
  4. 3 tables
  5. 3 teacher chairs

We make this request for the existence of new classrooms and a damaged teaching-learning support program. Thus this application letter is true, thank you for your time and attention.

Best regards,
Person in charge of SMA Negeri 1 Bandung,

Tiyarman Gulo

Example of an advertising-based product request letter

letter of request for goods

You can get information about the items you need in various ways, such as from advertisements, information from other people, or based on incoming notifications received from other companies. If you get information from an advertisement, you can write a merchandise request letter like the example below.

Jl. Panyu Bay No. 132

Bandung, 1 May 2020

Number: 34 / PB / 18
Subject: Request for goods
Attachments: –

Dear Director Kubo
Jl. Maja Bahit No. 113

With respect,

Based on your company advertisement about your company’s high quality cement products published in the “Daily News” on April 30, 2018. I hereby inform you that our company requires large amounts of cement for multi-storey construction projects. Regarding our project, we intend to ask for a large amount of complete information on:

  1. Cement prices
  2. Payment method
  3. delivery
  4. Offer a discount

If the price given meets our standards, then we are willing to order a sizeable product from your company. We also hope your company gets a discount. Please send an acceptance notification soon, and we look forward to working with your company. Thank you for your attention.

Best regards,

Tiyarman Gulo

Sample order form

Order books are very commonly used by every company. It aims to buy goods from other companies. If you need certain items, of course, your company must first send an order letter to another company.

CV of two brothers
Jln. Ahmad Yani No. 110 Bandung
Tel (022) 777333 Fax (022) 688366

Bandung, 1 May 2020

Number: 101 / DS / IV / 20
Subject: Goods Orders

The Honorable Mr. Dicky Alamsyah
Director of PT. ocean
Jln. Kairamat Jati (No. 20)

With respect,
In accordance with the letter of acceptance No. 72 / SA / IV / 20 dated 27 April 2020, we ordered the following items:

  1. 5 pieces of 120 volt / 120 watt electric stove @ IDR 700,000
  2. 5 pieces of fridge 10b / 12V @ Rp. Sanyo. 2,000,000
  3. 1 fan national brand @ IDR 150,000

Payment will be made by cash on delivery at our office, and the address will be shown in the header. We hope to receive the goods before May 7, 2018. Thank you for your attention and cooperation.

Best regards,

Tiyarman Gulo


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